Adult competition | Wildlife Photographer of the Year

Rules

Please note that the English Language Version of these competition rules (‘the Rules’) is binding

1. ABOUT THE COMPETITION

(1) The Wildlife Photographer of the Year Competition (‘the Competition’) is owned by the Natural History Museum Trading Company Limited (‘the Owners’).

(2) The Competition comprises an Adult Competition open to photographers aged 18 and over, and a Young Competition open to photographers aged 17 and under. Any contact with the Owners regarding the Adult Competition or the Young Competition (unless specified otherwise below) should be via the email address:wildlifephotographeroftheyear@nhm.ac.uk.

(3) Selected entries to the Competition may be displayed in an exhibition at the Natural History Museum (‘the Exhibition’) and/or toured nationally and internationally (‘the Touring Exhibition’), featured online, in publicity materials relating to the Competition, Exhibition and Touring Exhibition, or as merchandising according to the terms hereunder.

(4) The Natural History Museum is a recognised charity in the UK (exempt charity number X23490/3) and the revenues generated by the Competition support not only the continued existence of the Competition but also the Museum’s scientific activities.

2. CONDITIONS OF ENTRY TO THE COMPETITION

(1) Entries must be received by 11.30 GMT on the morning of Thursday 26 February 2015 (‘the Closing Date’).

(2) The Adult Competition is open to anyone aged 18 or over on the Closing Date except individuals (and their partners and family) involved in its organisation or judging or employees of the Owners or any official partners, supporters, or sponsors of the Competition.

(3) By entering the Adult Competition, the entrant agrees to maintain the highest standards in all matters relating to the Competition and not to do or say anything that does or might damage the reputation of the Owners, the Competition, the other entrants, or the official partners, supporters, or sponsors of the Competition, the Exhibition or the Touring Exhibition. The entrant acknowledges that entry into the Adult Competition does not grant any rights in any intellectual property rights of the Competition and/or the Owners, and agrees not to use any names, logos or other intellectual property rights of any of them or to make any public statement regarding any of them without the prior written consent of the Owners.

(4) It is the responsibility of each entrant into the Adult Competition to ensure that they have read and will abide by these Rules. By submitting an entry, each entrant agrees to the Rules, that their entry complies with the Rules, and that they will be liable to the Owners and their licensees in respect of any damages or losses incurred as a breach of the Rules by the entrant.

(5) Entrants are not permitted to submit stills and/or moving images that:

(i) feature farm animals, family pets, and/or cultivated plants;
(ii) portray captive or restrained animals, animal models, and/or any other animal being exploited for profit unless for the purposes of reporting on a specific issue regarding the treatment of animals by a third party;
(iii) have been captured using live bait;
(iv) have been awarded any prize, recommendation or other award in any national or international competition at the time of entry.

(6) Any entry found not to comply with the Rules at any stage of the Adult Competition may be disqualified and no refunds or allowances will be made in the event of disqualification and any prizes will be forfeited. The decision of the Owners on all matters relating to the Competition is final and binding. No negotiation will be considered. The Owners reserve the right to amend the Rules and to waive breach of the Rules at their sole discretion, acting reasonably.

3. THE ADULT COMPETITION - SUBMISSION

(1) Entry must be via www.wildlifephotographeroftheyear.com.

(2) A one-off non-refundable entry fee of £30.00 is required from each entrant.

(3) Each entrant is allowed a total of twenty (20) entries into the Adult Competition, such total to include any entries into the multiple image categories listed at (xiii), (xv), (xvi) and (xvii) below.

(4) The Adult Competition consists of the following categories:  

(i) Mammals
(ii) Birds
(iii) Reptiles, Amphibians and Fishes
(iv) Invertebrates
(v) Plants and Fungi
(vi) Underwater
(vii) On Land
(viii) In the Skies
(ix) Urban
(x) Detail
(xi) Impressions
(xii) Black and White
(xiii) Special Award: TIMElapse
(xiv) Wildlife Photojournalist: Single Image Award
(xv) Wildlife Photojournalist: Photo Story Award
(xvi) Rising Star Portfolio Award (ages 18 to 25)
(xvii) Wildlife Photographer Portfolio Award (ages 26 and over)

(5) Entrants to the Wildlife Photojournalist: Photo Story Award may submit between six (6) and ten (10) images from which a maximum of six (6) images will be selected by the Jury. Entrants to this category may submit up to two (2) photo-stories each.

(6) Entrants to the Rising Star Portfolio Award and Wildlife Photographer Portfolio Award may submit between six (6) and ten (10) images from which a maximum of six (6) images will be selected by the Jury. Entrants to these categories may submit one (1) portfolio only.

(7) Entrants to TIMElapse must submit a series of moving images depicting a changing subject, the screening continuing for no less than 45 seconds and no more than 90 seconds. Entrants may submit a maximum of three (3) entries into this Special Award.

4. ETHICS

(1) Any breach of the Competition’s Ethics below will constitute a breach of the Rules.

(2) Entrants are required to report on the natural world in a way that is both creative and honest:

(i) entries must not deceive the viewer or attempt to disguise and/or misrepresent
the reality of nature;
(ii) caption information supplied must be complete, true and accurate.  

(3) Entrants must not do anything to injure or distress any animals or destroy their habitat in an attempt to secure an image.

(4) Entrants are responsible for ensuring full compliance with any applicable national or international legislation and for securing any relevant permits that may be required (which, in the case of human portraits and recordings, will include the subject’s permission) and which must be made available on request by the Owners.

(5) If the Owners suspect that an entry has been achieved through cruel or unethical practices, including the use of live bait, the entry will be disqualified and the Owners reserve the right to report the entrant to the applicable authorities.

5. IMAGE SPECIFICATIONS

(1) Submissions must be in digital format but the original entry does not need to have been taken on a digital camera. High quality scans of transparencies or negatives are also acceptable.

(2) For all categories other than TIMElapse, digital files must be submitted as JPEGs, saved at a high quality setting of at least 8 in Photoshop, Adobe RGB (1998), and at 1920 pixels along the longest dimension. No borders, watermarks or signatures should be included.

(3) For TIMElapse, entries must be playable in Quicktime. Images should be HD quality 720p and should be Codec H.264 or MPEG-2. Preferred containers are MPEG-2and MPEG-4.

(4) For Detail, images may be submitted in original greyscale, or may be false coloured to emphasise features or textures (for example, for images taken using techniques outside the visible light spectrum).

(5) Entrants whose work has been shortlisted will be required to provide the following:

(i) For all categories other than TIMElapse, RAW files (eg .CR2, .NEF, .ORF, .PEF etc), original untouched JPEGs, and original transparencies or negatives, will be required for authentication. DNG files are only permitted if this is the native RAW format of the camera;
(ii) For all categories other than TIMElapse, high resolution files (preferably TIFF) required for printing should be 8-bit, Adobe RGB (1998) at full resolution, and match the colour and cropping of the JPEG submitted at entry. Please do not upscale. Files must not exceed 500MB;
(iii) For Detail, a copy of the original electronic output converted to JPEG;
(iv) For TIMElapse, the master files should be 1080p with minimal visible compression.

(6) Any entry that cannot be authenticated or is not of an acceptable quality will be disqualified.

(7) Digital adjustments including tone and contrast, burning, dodging, cropping, sharpening, noise reduction, minor cleaning work, HDR, stitched panoramas, and/or focus stacking using multiple exposure taken at the same location at the same time are permitted providing that they are reported within the caption information and comply with the Competition’s principles of authenticity so that they do not deceive the viewer or misrepresent the reality of nature.

(8) Information regarding any post-processing that any entry receives must be detailed accurately and honestly. While digital adjustments are allowed, adding or removing objects, animals or parts of animals, plants, people etc, is not.

(9) Caption information must be complete and accurate, and provide the following:

(i) description (behaviour observed; background story; exact location; if any bait was used, and if so, of what nature (eg at a baiting site); if the species is listed on the IUCN Red List; if the species is of scientific interest;
(ii) technical information (eg camera, lens, exposure, speed, ISO, any specialist equipment etc);
(iii) any post-processing beyond lens profiles, colour temperature, dust spotting, global and local saturation and exposure changes, sharpening and cropping.

(10) Entrants should not include their name in either the caption or entry title, or on the image itself. EXIF details should be kept intact (eg camera, lens, exposure etc).

6. JUDGING, AWARDS AND PRIZES

(1) An independent panel of experts comprising a chair and judges (‘the Jury’) will be appointed by the Owners to select and award approximately one hundred (100) entries from the Adult and Young Competitions.

(2) During judging, and with the express agreement of the Owners, the Jury reserves the right to:

(i) move entries from one category to another where applicable and appropriate;
(ii) not award any entry within a category in the manner described in Clause 6 (3) below;
(iii) remove a category in its entirety.

(3) From those entries selected by the Jury from the Adult Competition, the following awards will be given:

(i) Category Finalists
(ii) Category Winners
(iii) Special Award: TIMElapse
(iv) Wildlife Photographer of the Year: Best Single Image

(4) Only Category Winners will be considered by the Jury for Wildlife Photographer of the Year: Best Single Image. The Jury reserves the right to also include for consideration one (1) image selected by them from the Category Winner of each of the following multiple image categories:

(i) Wildlife Photojournalist: Photo Story Award
(ii) Rising Star Portfolio Award (ages 18 to 25)
(iii) Wildlife Photographer Portfolio Award (ages 26 and over)

(5) Winners of Special Awards will not be considered for Wildlife Photographer of the Year:
Best Single Image.

(6) The Jury will also select a further twenty five (25) images from the Adult Competition and the Young Competition, which will be made available to the public for three (3) months for an online vote. These entries will be specially promoted including via social media and through any print partners of the Owners. The entry with the most votes will receive the People’s Choice Special Award, with the next four (4) most popular entries regarded as Category Finalists.

(7) Successful entrants (including those selected by the Jury for consideration by the public for the People’s Choice Award) will be notified in strict confidence in May 2015. It is a condition of entry that the entrant does not disclose the details of any shortlisted or winning entries to any third party.

(8) The list of prizes is available on the website. They are non-transferable. The Owners reserve the right to substitute the whole or part of any listed prize with an alternative of equal monetary value (but the entrant shall not have any right to demand this). Please note that the prizes must be claimed within one year of the Award Ceremony or will be forfeited (including any right to receive any substitute prize).

7. PUBLICITY

(1) All entrants agree that, if their entry is selected by the Jury, they will participate in related publicity and agree to the use of their name and likeness for the purposes of advertising, promotion and publicity of the Competition and/or the Exhibition and Touring Exhibition without additional compensation.

8. INTELLECTUAL PROPERTY RIGHTS

(1) Each entry must be the original work of the entrant and must not infringe the rights of any other party.

(2) The entrant must either be the sole owner of the copyright in the entry(s) submitted or have secured the written permission of the copyright owner or any joint owners of copyright to submit the entry(s) into the Competition. A copy of any such written permission must be supplied to the Owners on request.

(3) Where any music is included in a TIMElapse entry, the entrant must ensure that the entry does not infringe any third party rights in the music.

(4) In the event that an entrant is not the sole copyright owner of the entry(s), the entrant agrees to notify the Owners at the date of submission, providing the names of all copyright owners.

(5) Ownership of the copyright in any entry submitted to the Competition will remain with the copyright owner(s). The photographer will be credited (eg © photographer’s name). The photographer agrees that the Owners will not be liable to the photographer in the event of inadvertent omission of the credit.

(6) By entering the Competition, the entrant grants to the Owners a non-exclusive, irrevocable licence to reproduce, publish, exhibit and communicate to the public, by any means and in all media throughout the world, any entry which has been selected by the Jury (including for the public vote). This licence is granted only for use in relation to the Competition, Exhibition and Touring Exhibition, which shall include (with the right to sub-license where necessary) any of the following uses:

(i) the process of judging the Competition (including the public vote);
(ii) display during the awards ceremony, Exhibition, and Touring Exhibition;
(iii) publication in the Portfolio Magazine and/or similar;
(iv) publication in other magazines or print media which the Owners (or their official partners, supporters, or sponsors) may produce;
(v) publication on relevant parts of the Owners’ website, including within interactive elements available for viewing or download;
(vi) in publicity materials (including social media).

(7) All entries selected for exhibition are intended for inclusion in the annual Portfolio Book for which the photographers will be paid the Owners’ standard fee. Other commercial opportunities may exist for photographers to benefit from the use of any entry selected by the Jury. Where such a commercial benefit is likely to arise, permission will be sought by the Owners in advance. Examples include:

(i) publication on the cover of the Portfolio Book;
(ii) inclusion in merchandising associated with the Competition, Exhibition
and/or Touring Exhibition.

(8) Awarded submissions may be used by the Owners for the purposes of promoting the Competition, Exhibition and/or Touring Exhibition from the date of notification of awarded submissions until the end of the Touring Exhibition and thereafter the Owners may keep the awarded submissions within an archive (electronic or otherwise) provided that should the submissions be used in connection with the Competition, Exhibition and/or Touring Exhibition after the period of five (5) years following the notification of awarded submissions, permission will be sought from the entrant and from the entrant’s parent or guardian if the entrant is aged under 18 on the date on which permission is sought.

9. LIABILITY

(1) Proof of electronic submission is not proof of receipt by the Owners.

(2) The Owners cannot be held responsible for emails that do not arrive due to an entrant’s email security settings or restrictions placed by their Internet Service Provider. Entrants must ensure that their settings accept emails from wildlifephotographeroftheyear@nhm.ac.uk, website@nhm.ac.uk, nhm@nhm.pmailuk.com and registration-no-reply@nhm.ac.uk.

(3) The Owners regret that they cannot accept liability for any loss of or damage to any entry submitted into the Competition howsoever caused or for any other loss or damage as a result.

(4) The Owners regret that they cannot accept liability for the misuse of images and/or failure of any third party to comply with the Competition’s credit guidelines.

(5) Non-awarded digital entries submitted into the Competition will not be stored or returned by the Owners after the names of awarded photographers are announced.

(6) Except where expressly stated elsewhere in the Rules, the Owners regret that, to the fullest extent permitted by law, they cannot accept any liability for any loss or damage suffered by any entrant in relation to the Competition or the use of any prize.

10. DATA PROTECTION

(1) The personal data of entrants will be managed by the Owners in accordance with the principles of the Data Protection Act 1998.

(2) The Owners will collect personal data about entrants (and the entrant’s parent/guardian where applicable) at the time of registration, and as otherwise provided in order to administer the Competition and/or all associated activities.

(3) If an entrant (or the entrant’s parent or guardian where applicable) elects on entering the Competition to give a donation to the Natural History Museum and Gift Aids their payment, their personal data will be passed on to HM Revenue & Customs for the purposes of claiming Gift Aid. This personal data may be stored by HM Revenue & Customs for the purposes of financial auditing.

(4) Entrants will be asked at the time of registration if they would like their contact details added to the mailing list administered by the Owners in relation to the Competition and will be used accordingly.

(5) Entrants may contact the Owners at any time to update their details and/or preferences regarding permitted use of their personal data.