Adding details about our specimens to the Museum electronic database and publishing the details on the internet is an important way for us to make sure that our specimens are used to their best potential. This takes up about 20% of my job allocation. As a result I was very happy to leave the office last night and arrive in the next day to find that 5,634 micropalaeontology records had been added to the collections database overnight while I slept.
Details of the overnight import of records to the Museum database with Pelham Miller on the desktop background.
If this can be done overnight, is there any need to have a curator to do this job?
If I'm totally honest, 99% of this work didn't happen overnight. Firstly, someone sat and typed what they saw in our registers as part of the "Rapid Data Project" (thank you SJ). Because the data was recorded often in short hand we had to add information to the records, particularly about where the specimens were published and who donated/collected them (thank you Lyndsey).
Finally we had to check the records to make sure they were accurate. Part of this was done by using lists of microfossil names already published (thank you Micropalaeontology Press). Checking records is not exactly the most stimulating part of my job. However, I do find that this progresses much faster while I listen to Test Match Special!
An example of a collections register including annotations when our specimens have been published in scientific articles.
The eagle eyed of you may have spotted on the first image that there were over 2,000 errors in the overnight import. This looks serious but they are easy to correct. To maintain data accuracy and consistency across the Museum, the database system (KE Emu) only allows certain terms to be used for some fields. I used "Purchased" instead of "Purchase" and this caused about a thousand of them. The rest of the errors result from incorrect usage of some country names in the Middle East ...
In the last year we have added about 35,000 micropalaeontological records. I am also managing projects to create records with other Palaeontology Curators. This is on-going and we hope to reach 100,000 records in the next couple of years.
OK. So you now know that this didn’t really happen overnight while I slept. Even so, it does give a good example of what can be achieved with a little bit of teamwork. If you consider that each curator in our department has an annual target of about 2,000 specimens to add to our on-line database, this project has enormous potential to showcase our collections quickly, easily and accurately.