Museum embarks on mammoth project to recreate itself online.
The Museum has begun the huge task of digitising 20 million specimens onto a database that will be available to everyone. The website will also house scientific publications and papers generated by Museum staff, allowing all data to be used freely.
It will also mean that the curators can better search and manage their collections.
The initial digitising programme is expected to take five years, with the remainder of the 79 million records in the collection being uploaded over five further years.
The UK and Irish lepidoptera collection (butterflies and moths) was chosen to kick-start the iCollections project because it contains important scientific and historic information. The specimens were collected from the mid-1800s to the 1960s.
By comparing when the first butterflies appeared each year, the science of phenology, it's possible to see how the climate has changed over the past 200 years.
Critical information written on small labels, giving details of who, why, when and where for each specimen, will be used to create digital maps showing past geographical butterfly hotspots around the UK, also useful for future conservation.
The painstaking work involves photographing every one of the half-a-million butterflies and their labels, uploading the images, entering the label data and then storing every specimen in new trays.
Painstaking work: the iCollections team now upload on average one specimen every three minutes.
So far, the team has entered 100,000 specimens. Following this rate of progress, it should take a year to capture this section of the butterfly collection.
Museum zoologist Gordon Paterson, head of the iCollections project, said, 'When we started, we hadn't necessarily thought through every process. But it's turned into a true team effort that has tested every resource of the Museum.'
Another ongoing digital project is uploading the one million entries in the bird register. This is a project that has been taken on by Notes from Nature, a Citizen Science website that uses crowdsourcing - inviting the public to get involved in science projects.
Volunteers, who range from ornithologists to the simply curious, are sent an image of the register and asked to transcribe each line of sometimes illegible handwritten text.
Although there's a certain romance to the script, because there are no pictures, it's dry work. To keep the volunteers going, the iCollections team encouraged the development of a online community of work groups, trading stories and advice, with occasional input from Museum staff to keep it interesting.
Lawrence Brooks, a database expert in the Zoology Department, said crowdsourcing is invaluable. 'It's a unique way of using people as machines and machines as people - a sort of joint payoff to compensate that computers can't read handwriting and people need computers to collate this huge collection of information.'
Museum entomologist Vince Smith, who is in overall charge of building the digital infrastructure, said ‘pure data input of, say, of research papers, is relatively straightforward. The Museum collection is much more difficult to record, not least because some of the records are virtually illegible.'
Smith's job is to come up with a system capable of digitising the 79 million specimen records, which in the time frame specified, means somehow uploading 18,000 records a day. The diversity of the collection means the solution for one part is different to that needed for another.
Smith, who admits one of the things that keep him awake at night is whether he can get enough information online to make it useful, is working to go beyond crowdsourcing to find a way of utilising the people power available daily in the Museum.
‘It could mean tapping into people standing in the dinosaur queue, or sitting drinking coffee in one of our cafés. Or it could mean creating special technical areas where people can see their work going online.
'If there are 20 million specimens to upload in the first phase, and five million people pass through the Museum every year, if every person digitised one specimen, think what could be done.'
The Citizen Science Alliance is a collaboration of scientists, software developers and educators who collectively develop, manage and utilise internet-based citizen science projects. The Notes from Nature online projects